BDR Farm Manager makes it simple to record, store, and manage everything your operation touches — livestock, health, crops, financials, equipment, and documents. Then it connects to the AI provider of your choice to put that data to work in ways that weren't possible before: real answers, automatic receipt scanning, and voice-powered data entry. More functionality than enterprise ag software costing thousands a year — priced for the family farm.
Most farm software is designed by people who've never had to log a vaccination at 5 a.m. with cold hands. BDR Farm Manager is written by our family's software company, CloudDelta — by a developer with 30 years in the document management software industry, where he is a vice president — and run every day on our own homestead. Every feature exists because we needed it here first.
Software this capable is normally built for large commercial operations and priced like it. This one packs in more real-world functionality than those systems, then goes further by weaving AI through the parts that actually save you time — receipt scanning, voice-powered data entry, and plain-English analysis. Built to genuinely help small and midsized farmers and homesteaders improve their business and the health of their animals and crops, at a price a family operation can actually afford.
Every part of the operation, in one place — the kind of deep recordkeeping enterprise ag software charges a premium for.
Animal records, herds, movements between pastures, breeding events, and weight tracking — plus registration papers and other animal documents scanned, AI-read, and filed automatically.
Vaccination logs with due-date alerts, health events, medication inventory with automatic drawdown, and withdrawal-period tracking as treatments are recorded.
Crop plans by season, planting and harvest events, field input logs, scouting records for pests, disease, and weeds, and soil test tracking.
Sales and expense tracking, profit & loss reporting, cost-per-animal and cost-per-acre analysis, and professional invoicing — all in one place.
A connected contact book for suppliers, buyers, vets, and anyone else your operation deals with — linked to the records that reference them.
Feed, medication, and supply inventory counts down automatically as it's used — no manual recounting to know what's on hand or running low.
Equipment records, maintenance and service logs, and fuel tracking — so nothing gets run into the ground because a service date was forgotten.
Vaccination-due lists, low-inventory alerts, market-ready animal reports, and a full annual income/expense summary — automatically, by email.
Save time everywhere: reusable entry templates for sales, expenses, vaccinations, field inputs, maintenance, and fuel logs turn repetitive data entry into a couple of clicks.
Recording everything is only half the value. Connect the AI provider of your choice and that data starts working for you.
"Why are my profits down this year?" Ask in plain English. BDR Farm Manager connects to the AI provider you choose — Claude, ChatGPT, Gemini, and others — and sends only the specific data needed to answer, giving you real analysis and suggestions that weren't possible before. It's read-only by design — the AI can advise, but it can never modify your records.
Not one receipt at a time — point it at a whole folder and process the entire stack in one go. See how it works ↓
Speak a note or jot a quick line and the AI figures out what kind of record it is — an animal, a sale, a vaccination, an expense — and pre-fills the form for you to review and save. What used to take five minutes of typing takes ten seconds of talking.
Bookkeeping is the chore every farm puts off until it becomes a crisis. Most software makes you key receipts in one at a time. This doesn't.
Drop a pile of receipts into a folder, hit Select All & Process, and walk away. It works through every file on its own — pulling the vendor, date, totals, and line items out of each one. Finished receipts move themselves into a Processed folder, so you never lose your place or scan the same thing twice.
Your document scanner is wired directly into the program. Load the feeder, scan the stack into the folder, process it. No phone, no cloud service, no subscription middleman standing between you and your own paperwork. Multi-page documents are handled too.
Photograph the receipt on your phone before you even pull out. It syncs to your farm PC the moment you're back in range and sits in the folder waiting — ready to process at your leisure, long after the paper copy has gone through the wash.
Nothing is saved behind your back. Every scan comes back as a filled-in form you approve or correct before it's committed. The AI does the typing — you keep the final say.
This part was built by someone who spent 30 years in the document management software industry. Digital filing and workflow aren't an afterthought bolted onto farm software here — they're the piece we knew best before we ever kept sheep.
Voice notes and photos from the barn, the pasture, or the feed store — synced back to BDR Farm Manager automatically.
BDR Farm Manager runs locally on your own PC — your records are never stored in the cloud, and there's no subscription service that can hold them hostage. Back up everything with a single click and restore just as easily, so your data is always safe and always under your control. The AI assistant is read-only by design — it can summarize and advise, but it can never modify your data.
You're never locked into ours, and never billed through us. For most family operations a free tier — Google's Gemini, for one — is plenty. Run heavier volume and you'll want a paid key, and it stays remarkably cheap: fifty-one receipts scanned in one afternoon cost about sixteen cents at current rates.
Setup is a one-time paste of a key into the settings screen, with plain-English instructions for each provider. Switch providers whenever you like — the program doesn't care which one you use.
Most farms end up paying for a herd program, a spreadsheet for the crops, an accounting package, and a shoebox for everything that doesn't fit anywhere. This is one program that does all of it.
Planned pricing at release.
Nothing here is priced per animal or per acre. Put another fifty ewes on the place or pick up another eighty acres and your bill is the same. The programs that compete with this one tend to cap you — three hundred animals on one plan, fifty inventory items on another — or keep the financial side behind a higher tier. If it's in the program, it's in your price.
Your records stay on your own computer. That isn't a shortcoming we're working around — it's the reason the program is built the way it is. Your books, your animals, your ground, on your machine.
The AI runs on an account you own. Most family operations never leave the free tier; a heavy afternoon of receipt scanning runs about sixteen cents. You are never billed through us for it.
Become a Beta TesterBDR Farm Manager is in active beta on Windows. We're looking for a handful of real farms and homesteads to put it through its paces before general release — your feedback shapes what ships next.